General Event Security Issues
First, contact Campus Scheduling at 422-3134. Campus Scheduling maintains booking schedules for campus facilities and may be able to help you avoid a venue conflict.
Second, determine if you need a security presence at your event. Every event is unique in its needs and scope. Event planners should consider the size of the crowd and the type of crowd the event will host. For instance, dances, outdoor theatres, band competitions, and other similar events will usually require a police presence if the crowd is expected to be close to or larger than 2,000 people. However, smaller crowds may still require security simply due to the nature of the event.
Other events like fun runs or parades may also require services from our department to facilitate traffic control and direction.
Ultimately, the aim of our department is to help your organization have a successful and safe event. Please feel free to contact our department if you have any questions or concerns about event security.
BYU Approved Fun Runs
Obtain approval from Campus Scheduling 14 days prior to the event.
Obtain and complete liability waiver forms from Risk Management
Contact Officer Craig Merrill (422-5215) with University Police or complete and return Event Scheduling Form
The 5K Route requires the use of 5 traffic officers. The 3K Route will require the use of one traffic officer. Your department or organization will be billed a minimum of two hours per officer. A billing invoice will be sent to the event contact listed on the Event Scheduling Form.
To schedule an event with University Police, go to the Event Scheduling Form link or call Officer Craig Merrill at 422-5215.
Traffic and Parking for Your Event
If your event will require special parking arrangements, please complete this form: Special Parking Request, and fax it to the Parking Services Office, (801) 422-0679, for approval to use parking lots/spaces or streets.
Scheduling An Event
Follow the links provided on the left to start scheduling your event. You will find forms you can fill out and return to our department by mail, email, or fax. For rate information, see the Rates link.
Thank you and we look forward to serving you.