Special Event Issues

BYU Emergencies

None.

 

Event Security

 

Do you need a security presence at your event?  Every event is unique in its needs and scope.  Event planners should consider the size of the crowd and the type of crowd the event will host.  For instance, dances, outdoor theatres, band competitions, and other similar events will usually require a police presence if the crowd is expected to be close to or larger than 2,000 people.  However, smaller crowds may still require security simply due to the nature of the event.

 

Other events like fun runs or parades may also require services from our department to facilitate traffic control and direction.

 

Ultimately, the aim of our department is to help your organization have a successful and safe event.  Please feel free to contact our department if you have any questions or concerns about event security.

 

*Tip: In order to avoid a venue conflict, contact Campus Scheduling to check booking schedules for campus facilities. 

They can be reached at (801) 422-3134.

 

BYU Approved Fun Runs

 

BYU has two approved Fun Run courses, a 5K and a 3K.  Refer to the map, here.  These are for use by pedestrians only.  BYU will not approve any fun run in excess of the 5K limit. Bicycle racing will not be approved to use either of these courses.  For venues that will accommodate bicycles and/or runs in excess of 5K, promoters and sponsors are advised to seek facilities away from the BYU campus.

 

Fun Runs will not be scheduled on days with conflicting major events on campus, such as home football games.

  • Obtain approval from Campus Scheduling 14 days prior to the event.

  • Obtain and complete liability waiver forms from Risk Management.

  • Contact Campus Scheduling  https://scheduling.byu.edu

The 5K Route requires the use of 5 traffic officers. The 3K Route will require the use of one traffic officer. Your department or organization will be billed a minimum of two hours per officer.

 

To schedule an event with University Police, call 801-422-5215.

 

Traffic Control and Parking for your event

To request special parking arrangements, requests must be made two (2) weeks in advance. To make a request, complete the Outdoor Event Request Form.  Email the completed form to;

https://scheduling.byu.edu/

Outdoor_Event_Requests NEW2012 (3).docx

Requests will be reviewed Monday - Friday. Since the office is closed on weekends and holidays, requests made during those times will not be received until the following workday. Please allow us at least two working days to clear the event and provide necessary approvals. Requests that are submitted less than two weeks prior to the requested event will be subject to a late fee for services.